Overview

Summary

Rooms are the resources that users can create bookings for. They don't necessarily have to be a room in a building - they could be minibuses, sports pitches, laptop or tablet trollies, or other sets of equipment you want to allow users to book - but the primary terminology throughout the system is 'room'.

Groups

You can use Groups to create a collection of rooms - either to represent their physical location (e.g. sites or buildings) or type of resource (e.g. computer suites or meeting rooms). Each room group can use a different schedule for its time periods.

You must create at least one group, and each room must belong to a group before it can be shown on the Bookings page.

Custom Fields

Rooms also support Custom Fields, which can be used to provide extra details to users.

Access Control

You can control access to rooms or whole room groups by department, role or individual user account, and specify a range of permissions they can have.

Other details

Each room can optionally have an associated 'Owner' user account to indicate the person responsible for the room.

Some of the room details - including custom fields - will be available to users on the Bookings page - either when clicking on the room name or viewing booking details.