Introduction

Overview

The Bookings page is used by all users to view and create room bookings. It is a visual representation of Days, Periods and Rooms divided into 'slots' and a visual indication of their status.

Status

There are several possible statuses for each slot - Available, Booked, and Unavailable.

Available

Slots that are available for booking are completely empty, representing their 'free' status.

Booked (single)

Single bookings are coloured blue, and show relevant booking details.

Booked (recurring)

Recurring bookings are coloured red, and also show relevant booking details.

Unavailable

Some slots are unavailable for a number of reasons. They are shaded with diagonal lines and an icon representing the reason why. You can click on the slot to view the reason why it is unavailable.

The potential reasons for being unavailable are:

• Holiday.
• Period not applicable on the slot's weekday.
• User has reached their maximum number of active bookings.
• Slot is not in an acceptable date range according to constraints, for example, in the past or too far in the future.

Views

The bookings page can be configured globally (in the Settings page) to be displayed in one of two styles: Day or Room. Read more about the display types in the next section.

Booking types

There are two main types of bookings you can make - single and recurring. You can read about these in more detail using the links below.

• Single (one-time) bookings
• Recurring (timetabled) bookings

Sessions

It is sometimes possible to switch between sessions on the Bookings page, depending on your user type and session availability. When this is possible, a dropdown list will be displayed at the top right of the Bookings page.

This feature allows you to view and create bookings in sessions other than the 'Current' one.

The session list will be visible if there are multiple 'Available' sessions, or all the time for Administrator-level users.