Cloud
Configuration
Rooms
Sessions
User Management
Bookings
The Access Control feature allows you to control various aspects of bookings within each room or group and target the access to whole departments, roles or individual users. Rules specified at a group will apply to all rooms within that group. Access control entries apply by adding permissions - you cannot revoke permissions that may be inherited from a higher level.
Each access control entry specifies a role, department or user and the permissions they have within that group or room.
Entries
When viewing the Access Control page for a Group or Room, a list of entries relevant to that group or room will be shown. Click on an item to reveal more details to view or edit the permissions or delete the entry.
Click any of the 'Add...' icons to add a new access entry. Select the target from the dropdown list and the permissions you want them to have.
Click Add to save the new entry.
Permissions
| View room and bookings | Users can see the room in the Bookings page and view when periods are free or booked. |
| Create bookings | Users can create, edit and cancel their own bookings. |
| Edit bookings by other users | Users can edit details of bookings made by other users. |
| Cancel bookings by other users | Users can cancel bookings made by other users. |
| Set different user on bookings | Users can select a different user for bookings when creating or editing bookings. |
| Set different department on bookings | Users can select a different department from their own when creating or editing bookings. |
| View notes on bookings by other users | Users can see the Notes of bookings made by other users. |
| View user of other bookings | Users can see the User of bookings made by other users. |
Access checker
To verify your access control entries, you can use the Access Checker page to view the permissions that any given user will have in a specified room.
Granted permissions are indicated by a checkmark in a box, and permissions they do not have are indicated by an empty box.
