Academic Year & Week Cycle

Specify the start and end of your academic year and the timetabled weeks.

Use the Academic Year and Timetable Weeks to set the start and end of the year, as well as defining your timetable weeks on the dates within the year.

Academic Year

Classroombookings needs to know the dates of your Academic Year before the timetable weeks can be configured. Use the Academic Year link to set the start and end date for the year, typically from September to July.

Week Cycle

Use the Week Cycle page to configure the timetable weeks that occur within the academic year.

These are essential for making recurring bookings. The flexibility in defining the weeks allows multi-week timetables to run throughout the academic year; but instead of alternating in a week one/week two fashion, you define each week in the year to a specific timetable week.

When you create a recurring booking, it is assigned to a room and period for the given day on the timetable week that the date falls on.

Example: creating a booking for Period 1 in Room 1 on a Monday in "Week 1" will ensure that the booking occurs every Week 1 on a Monday at Period 1 in Room 1.

If you only operate a simple one-week timetable, a week still needs to be added. Give it a name like 'Timetable', and tick all of the weeks in the year.

Each week can have its own colours, to help differentiate them in the Bookings page. Enter the colours using their hexadecimal format, E.g. 0074d9.